Transform Your Aviation Fuel Operations with SAP-Native Intelligence

Aviation Fuel Management Solution for End-to-End Fuel Operations

built on SAP S/4HANA and SAP BTP that transforms how airlines manage one of their highest operating costs - jet fuel - through automation, integration, and real-time transparency.

Aviation Fuel Management Solution for End-to-End Fuel Operationsbuilt on SAP S/4HANA and SAP BTP that transforms how airlines manage one of their highest operating costs – jet fuel – through automation, integration, and real-time transparency.

< 2 days

Invoice Processing

50%

Faster AP Cycle

100%

Digital ePOD

< 3%

Integration Errors

What is FuelSphere?

FuelSphere is a comprehensive Airline Fuel Lifecycle Management Solution designed and built on SAP Business Technology Platform (BTP) with deep integration into SAP S/4HANA.

It delivers an end-to-end digital backbone for managing aviation fuel — from strategic planning and procurement through delivery operations and financial settlement. The solution eliminates manual processes, provides flight-level cost visibility, and ensures SOX-ready compliance across your global fuel operations.

Financial Control

Automated accruals and postings eliminate manual journal entries, reducing errors and accelerating month-end close.

Operational Efficiency

Achieve 50% reduction in Accounts Payable cycle time through automated three-way matching and digital workflows.

Complete Transparency

Flight-level traceability for every liter uplifted — know exactly what you paid, when, where, and for which flight.

Regulatory Compliance

SOX and IFRS-aligned audit trails with immutable logging, maker-checker controls, and real-time compliance dashboards.

Global Scalability

Designed for multi-airport, multi-supplier operations with support for global airline rollouts.

Complete Fuel Lifecycle Coverage

Annual Planning & Forecasting

• Flight schedule integration (SSIM import)
• Demand calculation by route, aircraft, and period
• Price planning with CPE integration
• Budget version management and approvals
• SAP Analytics Cloud writeback support

Contracts & Commodity Pricing

• S/4HANA Purchase Contract synchronization
• CPE formula management and price derivation
• Market index integration (Platts/Argus)
• Contract exposure dashboards
• Price variance analytics

Fuel Orders & Milestones

• Automated fuel order creation from flight schedules
• Purchase Requisition and PO generation
• Real-time milestone tracking
• Supplier portal integration
• Exception alerting and escalation workflows

Digital Proof of Delivery (ePOD)

• Automated ePOD generation on fueling completion
• Digital signature capture
• Immutable document storage with versioning
• Supplier distribution via API and email
• Correction and cancellation workflows

Fuel Burn & ROB Tracking

• ACARS/EFB integration for automated data capture
• ROB ledger with multi-leg sequence tracking
• Variance analysis (planned vs. actual)
• Manual entry fallback for missing data
• Exception queue and approval workflows

Invoice Verification & Three-Way Match

• Automated three-way matching (PO ↔ ePOD ↔ Invoice)
• Quantity, price, and tax validation
• Tolerance-based exception routing
• Approval workflows with role-based authorization
• Direct posting to S/4HANA (FI/MM)

Integration Cockpit

• Unified interface monitoring dashboard
• Error categorization and retry mechanisms
• API health monitoring
• Alert notifications via Event Mesh
• Audit-ready logging and reporting

Built on SAP’s Best Technology

Platform

• SAP Business Technology Platform (BTP)
• SAP CAP (Cloud Application Programming Model)
• SAP HANA Cloud
• SAP Fiori Elements

SAP Integrations

• SAP S/4HANA (FI/CO, MM, Procurement)
• SAP Ariba
• SAP Analytics Cloud (SAC)
• SAP Commodity Pricing Engine (CPE)
• SAP Event Mesh
• SAP Integration Suite (CPI)

External Systems

• ACARS (Aircraft Communications)
• EFB (Electronic Flight Bag)
• Fuel Supplier Systems (Shell Skypad, etc.)
• Tax Engines (Vertex, AVITAX)

Complete Fuel Lifecycle Coverage

SAP-Native Architecture

SAP-NativeArchitecture

Built natively on SAP BTP, not a standalone system. Seamless integration with your existing SAP investment means no middleware complexity, no duplicate data, no reconciliation headaches.