What is FuelSphere?
FuelSphere is a comprehensive Airline Fuel Lifecycle Management Solution designed and built on SAP Business Technology Platform (BTP) with deep integration into SAP S/4HANA.
It delivers an end-to-end digital backbone for managing aviation fuel — from strategic planning and procurement through delivery operations and financial settlement. The solution eliminates manual processes, provides flight-level cost visibility, and ensures SOX-ready compliance across your global fuel operations
<2 days
Invoice Processing
50%
Faster AP Cycle
<3%
Integration Errors
100%
Digital ePOD
Visibility. Accountability. Control. All in One Workflow.
UAR helps GRC, IT security, and internal audit teams collaborate efficiently on scheduled access reviews. With usage-based insights, risk context, and integrated approvals, every review is informed and actionable.
Financial Control
Automated accruals and postings eliminate manual journal entries, reducing errors and accelerating month-end close.
Operational Efficiency
Achieve 50% reduction in Accounts Payable cycle time through automated three-way matching and digital workflows.
Complete Transparency
Flight-level traceability for every liter uplifted — know exactly what you paid, when, where, and for which flight.
Regulatory Compliance
SOX and IFRS-aligned audit trails with immutable logging, maker-checker controls, and real-time compliance dashboards.
Global Scalability
Designed for multi-airport, multi-supplier operations with support for global airline rollouts
Complete Fuel Lifecycle Coverage
Annual Planning & Forecasting
- Flight schedule integration (SSIM import)
- Demand calculation by route, aircraft, and period
- Price planning with CPE integration
- Budget version management and approvals
- SAP Analytics Cloud writeback support
Contracts & Commodity Pricing
- S/4HANA Purchase Contract synchronization
- CPE formula management and price derivation
- Market index integration (Platts/Argus)
- Contract exposure dashboards
Fuel Orders & Milestones
- Automated fuel order creation from flight schedules
- Purchase Requisition and PO generation
- Real-time milestone tracking
- Supplier portal integration
- Exception alerting and escalation workflows
Digital Proof of Delivery (ePOD)
- Automated ePOD generation on fueling completion
- Digital signature capture
- Immutable document storage with versioning
- Supplier distribution via API and email
Fuel Burn & ROB Tracking
- ACARS/EFB integration for automated data capture
- ROB ledger with multi-leg sequence tracking
- Variance analysis (planned vs. actual)
- Manual entry fallback for missing data
Invoice Verification & Three-Way Match
- Automated three-way matching (PO ↔ ePOD ↔ Invoice)
- Quantity, price, and tax validation
- Tolerance-based exception routing
- Approval workflows with role-based authorization
- Direct posting to S/4HANA (FI/MM)
Integration Cockpit
- Unified interface monitoring dashboard
- Error categorization and retry mechanisms
- API health monitoring
- Alert notifications via Event Mesh
- Audit-ready logging and reporting
Platform
SAP Business Technology Platform (BTP)
SAP CAP (Cloud Application Programming Model)
SAP HANA Cloud
SAP Fiori Elements
SAP Integrations
SAP S/4HANA (FI/CO, MM, Procurement)
SAP Ariba
SAP Analytics Cloud (SAC)
SAP Commodity Pricing Engine (CPE)
SAP Event Mesh
SAP Integration Suite (CPI)
External Systems
ACARS (Aircraft Communications)
EFB (Electronic Flight Bag)
Fuel Supplier Systems (Shell Skypad, etc.)
Tax Engines (Vertex, AVITAX)
SAP-Native Architecture
Built natively on SAP BTP, not a standalone system. Seamless integration with your existing SAP investment means no middleware complexity, no duplicate data, no reconciliation headaches.
Single Source of Truth
All fuel data lives within your SAP ecosystem. Finance, Operations, and Procurement teams work from the same data in real-time.
Aviation Domain Expertise
Built by consultants with deep experience transforming fuel operations for leading airlines.
Compliance by Design
SOX, IFRS, and jurisdictional tax compliance built into every workflow — not bolted on as an afterthought.
Accelerated Time-to-Value
Pre-built integrations and configurable workflows mean faster deployment and lower implementation risk.
Ready to Transform Your Fuel Operations?
Contact us to schedule a personalized demonstration and discover how FuelSphere can address your specific requirements.